A company is a community. Every product and service provided to clients is a result of efficient collaboration and data sharing among the people in the organization. The process of working together and sharing information used to be tedious, expensive, and time-consuming. Leaders need to find time to print and send copies to team members and meet personally to discuss the contents.
Thanks to modern technology, organizations can now do file sharing online conveniently and securely using a reliable cloud storage platform. By using this service, team members can collaborate and perform their tasks anytime and even when they are in different locations. Access of sensitive files can also be controlled and tracked more effectively.
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Common Myths About Secure Online File Sharing
Given the outstanding benefits of relying on secure file-sharing services, it is unfortunate that there are still misconceptions about this technology. To set the record straight, here are the facts behind the most common myths about secure file sharing online:
Myth 1: All online file-sharing platforms for businesses are alike.
While there are plenty of secure file sharing platforms that you can tap, not all of them offer high-end security and features that will benefit your company. For instance, just because a specific service provider boasts of encryption does not automatically mean that your data will be fully secured.
Encryption is the process of transforming data in a different form so that unauthorized users cannot decode or understand them. Note that many file sharing online platforms only provide in-transit encryption, which means your messages are only encrypted when you send them.
Reputable file sharing platforms offer both in-transit and at-rest encryption as they understand that data at rest also requires the utmost protection. Keep in mind that when it comes to hacking and security breaches, stored data or data at rest are the ones often targeted.
Apart from the level of encryption, online file sharing platforms also differ in the business features they offer. The best file sharing solution should include functionality that will allow ultimate security, productivity, and collaboration.
Myth 2: There is no need for secure file sharing because email is just as effective and secure.
If you think that all messages and attachments sent through email are secure because your email is password-protected, you are mistaken. Emails are never entirely secure as they are not created with privacy or protection in mind. The emails you send are practically unencrypted. Imagine the repercussions if someone with ill intentions (and who is technological savvy) intercepts the sensitive documents you transmitted through this medium.
Relying on a secure file sharing solution is far better than email. Apart from protecting your sensitive files such as customer information and financial documents while in motion, file sharing solution also allows you to manage and control access to your data.
Myth 3: Only organizations with sensitive documents require a secure file sharing solution.
This misconception stems from people’s ignorance saying sensitive documents only include those such as intellectual property, medical, judicial, corporate, and other similar records. Many business owners believe that only banks, government agencies, hospitals, and similar establishments need a secure file sharing service without realizing that they are also currently keeping sensitive information.
If you have the names, addresses, birthdays, and other personal details of your clients on file, you are keeping sensitive data. Any transaction-related documents are also confidential documents that require protection whenever you share them with people among your group. Ultimately, all businesses, whether startups or large corporations, can benefit from a secure file sharing solution.
A secure file sharing solution that suits the needs and nature of your business can benefit your organization in many ways. Instead of relying on unfounded rumors, you should learn why the most successful organizations use this service to grow their business further. If you are ready to take the leap, make sure to find an online file sharing platform with a solid reputation and trusted by many companies.